Vestry and AGM minutes
Please note that only minutes that have been confirmed as a true and correct record will be posted.
Anglican Parish of Heathcote Mt Pleasant.
Minutes of the Vestry Meeting Wednesday 27th May 2026.
Centennial Centre, CSM, Heathcote at 7:00 pm.
Present: The Reverend Mark Sullivan (Chair), Alistair Wood (Vicar’s Warden) Geraldine Bovett. Will Parker. Pat Owen. Chris Stewart.
1. The Vicar welcomed those present and opened the meeting in prayer.
2. Apologies:
Vanda McKercher, Alistair McKercher, Allan Stack.
3. Agenda Items without notice.
None.
4. Correspondance.
None.
5. Vicar’s Report. (summarised below and full report attached)
• A Safe Church.
The Vicar introduced the issue of “safe church” raised at clergy conference the previous week. Pat Owen offered to take on the role again of Safeguarding Officer in the interim.The Vicar to provide more information at the next meeting.
• Design Plans.
Further design plan ideas were presented. This was followed by lengthy discussion and suggestions. There is more work to be done but there is no urgency. Geraldine was invited onto the committee.
• Leave.
The Vicar advised he will be taking some time off in June and three weeks in July.
Next year he will take three month’s study leave from mid May.
The Vicar will meet with liturgists in June to ensure duties are shared equitably over that period.
• Geraldine is a welcome addition to the music team.
• Vicarage purchase.
The team are awaiting a date from CPT for a representative to join them to view a potential property.
Moved: the Vicar’s report be received . Agreed
6. Warden’s Report.(Full report attached)
• Alistair Wood presented his first report as Vicar’s Warden (having been in discussions with Vanda, past Peoples’ Warden, before she left).
• All church statistics, Charities Commission and annual insurance returns, have been completed.
Moved: the Warden’s report be received. Agreed
7. Treasurer’s Report (as presented)
Moved: the Treasurer’s report be accepted. Agreed
Moved: the accounts be approved for payment. Agreed
8. Property Manager’s Report:
• All crosses installed, awaiting sealing/painting.
• Front doors to Hall to be repaired.
Moved: Property Manager’s report be accepted. Agreed
Minutes of the April Vestry meeting be approved. Agreed
Matters arising: None
Meeting closed at 8.15 pm.
Next meeting: 7:00 pm. 24th June.
Signed as a true and correct record of the April meeting.
Anglican Parish of Heathcote Mt Pleasant
Minutes of the Vestry Meeting on Wednesday 22 April 2026
held in the Centennial Centre, CSM, Heathcote at 7 pm
Present: The Reverend Mark Sullivan (chair), Vanda McKerchar (Warden), Allan Stack, Alistair McKerchar, Geraldine Bovett, Pat Owen, Chris Stewart,
1: The meeting opened in prayer.
2: The Vicar (chair) welcomed those present, especially Geraldine Bovett who is a new member.
3: Apologies
Alastair Wood
4: Agenda items without notice
Nil.
5: Correspondence
Nil.
6: Vicar’s Report (summarized below, full report attached))
• The Vicar presented a plan for remodeling of the hall. As it involves internal changes which include a kitchen and toilets on the lower level and closing off internal access between the two levels, the need for a lift is avoided. Also, with no new building the cost is greatly reduced. He recommended that he, Chris Stewart and Alastair Wood work form a project team and re[ort back to the next meeting.
• On the aim of purchasing a Vicarage, he recommended that he, Vanda McKerchar, Alastair Wood and Will Parker form a project team to progress plans.
• He has met with the Bishop who is encouraging him to use his available annual leave, and also 3 months of study leave. He is working on a plan so that leave can be taken expeditiously.
• This year the property committee will consist of the Vicar’s Warden, Treasurer, Property Manager and Vicar. At present Mike Willers is handling the day-to-day management of the rental properties.
• Currently the Peoples Warden oversees the pastoral care team. Vanda wishes to increase her focus in this area as a way of extending the pastoral care network of the parish. He intends to appoint the People’s Warden to oversee Pastoral Care teams.
• After Pentecost and Trinity Sunday the church calendar moves to ordinary time we will then begin adding in our winter services. It is his hope that the licensed lay officiants.
• Peter DeBloise is going to be approached to record some hymns on our sound system to cover the gap in music now Janet has left the parish. These will ease the music load over the coming weeks.
• The Parish Mission Action Plan (PMAP) is now 5 years old: most of the objectives have been achieved and refreshment is now needed.
• Sue Stewart is joining the liturgical team.
• The security of the sound system in the church is an issue: A. Stack was asked to investigate installation of security cameras.
Moved: that the Vicar’s report be received. Agreed
7: Wardens’ report
• Vanda briefed the meeting on maintenance work being completed, namely the crosses on the church and the repairs to the hall door.
• The Vestry elected the following to serve as Nominators: Liz Chapman, Alastair Wood, Clive Straker and Sue Stewart.
Moved: that the Wardens’ report be received. Agreed
8: Treasurer’s report
Statement to be distributed.
Moved: that the Treasurer’s report be received. Agreed
Moved: that the accounts be approved for payment. Agreed
9: Minutes of previous meetings
Moved: that minutes for previous meetings on 7 Oct 2025 and 10 Feb 2026 (previously distributed) and the AGM on 22 Mar 2026 be approved. Agreed
10: Matters arising
None raised.
Anglican Parish of Heathcote Mt Pleasant
Minutes of the Vestry Meeting on Tuesday 10 February 2026
held in the Centennial Centre, CSM, Heathcote at 4 pm
Present: The Reverend Mark Sullivan (chair), Janet Christie-Anderson, Alistair McKerchar, Vanda McKerchar, Pat Owen, Chris Stewart, Will Parker
1: The meeting opened in prayer.
2: The Vicar (chair) welcomed those present.
3: Apologies
Allan Stack (late)
4: Agenda items without notice
• Future Vestry needs to be elected at the forthcoming AGM, now scheduled for Sunday 22 March.
• The only issue with the possible purchase of 57 Kotuku Cres (Brookhaven) is that it is not within the parish boundary. We await advice from the Bishop regarding whether we can move on this option. The present tenants are keen to stay.
• The Vicar was aware of another house within the parish that may soon be for sale.
(Allan Stack arrived)
Moved: that the Parish make it a priority to purchase a Vicarage in 2026. Agreed
5: Correspondence
• Vicar’s letter to Bishop seeking approval to consider purchase of Brookhaven property.
6: Vicar’s Report
• The new sound system in the church which cost about $25,000 is working well. The installation included new speakers which replaced the old pseakers that were unserviceable. The need to anticipate settings for each sound source was raised. A bequest from the Cumming Estate of $1000 has helped with the cost.
• He thanked everyone for their support during his mother’s death
• Chris Stewart has prepared a box for donations at the church entry. It was noted that we should have a retiring offering after Carol services.
• To date this year he has used 6 days of leave and expects to take another week in March.
• He has conducted 4 recent funerals and 3 weddings, and has another wedding shortly.
• Three advent studies were run before Christmas.
• Christmas services went well.
• Lenten studies will commence on 19 February reviewing a book by Marcus Borg “Reading the bible again for the first time”. He has ordered 7 copies (cost is $25 each).
• Parish is attending races at Motukara on 15 February.
• The AAW service last week was a parish event. The Diocesan service is separate.
• The date for the Parish AGM has been shifted to Sunday 22 March.
• The last Sunday for Janet Christie-Anderson will be 8 March. Sheelagh Wood has offered to be organist for 3 Sundays a month.
• Ross Anderson has agreed to continue managing the rental property finances.
Moved: that the Vicar’s report be received. Agreed
7: Warden’s report
• Vanda reported that she had visited Judy Laidlaw who is receiving ongoing medical treatment.
• She suggested that we run a gardening session for say an hour once every two weeks to tidy grounds. Judy Stack is prepared to organize and coordinate with Jill Straker.
• Vanda noted that she greatly appreciated the support and assistance that she had received from Janet.
• She outlined a review of maintenance achieved and what is to come. The priorities for this year are: replacement of the church wooden crosses; repair of the tatty door at the hall entry; setting up for video streaming.
• Purchase of a possible vicarage is the top priority.
• Janet produced a draft Memorial Garden rules and procedure. This was discussed and slight changes made. This was adopted. We agreed that these rules are to be kept with the memorial book and that one person be appointed as manager of the Memorial garden at the AGM each year. It was suggested that this person might be the hall manager. The current memorial plaques in the garden that have not been approved by the vestry are to be removed. They may be reinstated once an application is made and outstanding dues collected.
Moved: that Vestry accepts the proposed maintenance programme. Carried
The Vicar recommended that the Maintenance programme be presented at the AGM.
Moved: that thanks be tendered to Ross Anderson for its preparation. Carried
• Regarding a presentation to Janet, it was agreed that Vestry would match the amount received from Parishioners.
• Nominations for Vestry members need to be sought for the forthcoming AGM.
• A draft memorial garden policy has been updated. Detail of this was discussed.
8: Treasurer’s report
Statement to be distributed.
The meeting adjourned at 5.50 pm due to other commitments. Final agenda items to be covered by email.
Signed as a true and correct record of that meeting
Chair Date
2025 Consolidated Annual Report (Less financials)
165th Annual General Meeting of the Anglican Parish of Heathcote and Mt Pleasant
22 March 2026
Agenda: The Parish AGM is being held on Sunday 22 March at 10am
Nominations will be held for the positions of Vestry members, and the People’s Warden.
Agenda
AGM Agenda 2026 (for the 2025 calendar year)
1 Welcome
2 Opening prayer
3 Minutes of the previous meeting
a. Matters arising
4 Vicars report to the Parish
5 Wardens Report
6 Election of Officers
7 General Business
Minutes of the Previous Meeting
(These were confirmed as a true and correct record of this meeting by the vestry at our first meeting in April 2025)
MINUTES OF THE 163rd ANNUAL GENERAL MEETING
HEATHCOTE – MT PLEASANT ANGLICAN PARISH
Held at the Church of St Mary, 10.50 am, Sunday 23 Mar 2025
1: Welcome:
The Reverend Mark Sullivan opened the meeting with prayer and welcomed people
to this Annual General Meeting in the 164th year of the Heathcote church.
2: Present: Revd Mark Sullivan (chair) and
Janet Christie-Anderson Vanda & Alistair McKerchar
Alastair Wood Viki Brinkman
Judy & Allan Stack Rosemary Gutsmann
Norman Tolra Will Parker
Margaret Hollis Sue Stewart
Jill & Clive Straker Judy Laidlaw
Barry & Sue Geddes Rae Boland
Sue Sullivan Pauline Smith
Liz Chapman 2 visitors (not parishioners)
Christine Clapp
3: Apologies: Chris Stewart, Moya Caird, Sheelagh Wood, Jackie Lowe, John Monk, Hayley Wylie.
Moved: That apologies received. Agreed
4: Minutes of the last AGM dated 25 Feb 2024:
These were confirmed as a true and correct record at the first meeting of the Vestry after the 2024 AGM.
5: Financial Report – A. Stack (Treasurer):
Allan summarised the 20 page Annual Performance Report for the year ending 31 Dec 2024 which became available shortly before the meeting. (This document is available on request and will appear on the Charities Commission web site for the parish.) Guidelines for the use of the proceeds from the sale of the Mt Pleasant properties are provided by the Diocesan Statutes.
Moved: That the Treasurer’s report be accepted. Agreed
6: Vicar’s Report
The Reverend Mark Sullivan spoke briefly to his six page pre-circulated report.
He appreciated the support and encouragement of the Wardens over the last year, both of whom were stepping down from their positions. (Allan Stack had taken over the position of Treasurer.) He announced that Janet Christie Anderson had accepted appointment as the new Vicar’s Warden.
He noted that music was an important part of the Sunday services and thanked Janet for her continuing work in this area, as well as overseeing the sale of the Mt Pleasant properties. The contribution of Ross Anderson in managing the two rental properties in Truscotts Rd was also appreciated.
Moved: That the Vicar’s Report be accepted. Agreed
7: Wardens Report:
A. McKerchar summarised pre-circulated report that he and A. Stack had prepared.
Moved: That the Wardens’ report be accepted Agreed
8: Property matters
Janet Christie-Anderson reviewed the process of selling the Mt Pleasant properties. With all matters settled, the parish holds $1.8 million. Consideration of the best course for investing this sum is underway.
Moved: that this AGM permits the Vestry to utilise parish funds to purchase/sell and invest funds in the best interests of securing the Parish’s financial stability.
Agreed
11: Election of Vestry
People’s Warden:
There was one nomination proposing Vanda McKerchar as People’s Warden. There being no other nominations, Vanda McKerchar was declared elected as People’s Warden.
Vestry
The following had been nominated and were individually approved as Vestry members:
Will Parker
Alistair McKerchar
Allan Stack
These nominees become Vestry members.
The Vestry thus comprises the Vicar, the two Wardens (Janet Christie-Anderson, Vanda McKerchar); Synod representative, Chris Stewart; elected members: Will Parker; Allan Stack; Alistair McKerchar.
Synod representatives
Through personal circumstances, Vanda McKerchar has had to vacate this position: a replacement for this position is to be considered by the new Vestry.
General business
• There was no general business.
The meeting concluded at 11.36 am.
The Work of the Vicar
Work of the Vicar 2024
I am pleased to present my ninth annual report as Vicar and the 165th report of the parish. (Please note this report covers the calendar year of 2025.)
2025 was a year of consolidation as we allowed the many changes to settle in amongst us. As we have had over a year of parish leadership based in Heathcote, getting used to working in the new environment and making our home in the Valley has been quite a challenge as we attempted to provide leadership and direction on Mt Pleasant. I thank you all for your special attention.
Another challenge was the two new Wardens joining the leadership team. Vanda McKerchar took over the reins from Allan Stack and Janet, the reins from Alistair McKerchar. This is the first time that I have been in a parish when both Wardens changed at the same time, but my fears of continuity were not proven as both Vanda and Janet picked up without hesitation or confusion. I thank them for their attention as we manoeuvred through this potentially difficult time. Its hard enough changing one member of the senior leadership team, without two.
Allan Stack has done a sterling job as the parish Treasurer. As it’s now been over 12 months since he took the role off Pat Owen, herself a great money person with so much institutional knowledge, Allan has kept us appraised and informed on all matters of finance.
Alistair McKerchar has taken on the new position of Parish Secretary. This is the first time we have had one dedicated to this role throughout my tenure, so I thank Alistair for taking on the added responsibility as well as a vestry member.
So, all in all, a good outcome from what could have been a difficult year with so many changes!
In November, Janet Christie-Anderson advised me that her and Ross will be relocating to Queenstown. They left us in early March and will return later for an official farewell. Janet has been in the parish for 23 years. The Vicar’s Warden is appointed by the Vicar, and it is my pleasure to advise that Alastair Wood will be replacing Janet from the date of the AGM. I thank Alastair for his willingness to assist both me and the parish as we navigate our way through this second quarter of the century.
Pat Owen and Chris Stewart attended to the business of representing us at Synod and I thank them for their support and counsel. So next year we will require new people to represent us. It is my hope that both Pat and Chris will stay on for another three years as between them we have many years of experience.
Hayley is the manager of our premises. She liaises with users of our premises and checks on the state of cleanliness following hire. Thanks for your work Hayley and your willingness to work with both hall users and administrators.
There is ample opportunity for any parishioner to join the management team of the parish. I urge anyone who is interested in joining the vestry, to stand for election. The Vestry runs the parish between AGM’s and as such, decisions of the vestry are those of the parish. In reality the Vicar is a visitor in your midst; it is my job to enact your assignments. As well my responsibility is to lead, to empower, to encourage and to enable Christ to be found in our midst. I think that Christ’s presence is well identified within this small but lively Community of Faith.
Twinkle-Totts is a support program operated by the parish for preschoolers during term time. Suzanne Stewart is the main organiser. Several parishioners assist her on a roster basis. Thank you, Suzanne, for your support and commitment. This program competes against kindergartens, childcare centres and more localized initiatives such as Mainly Music. With registered care facilities now extending their hours, this has impacted upon Twinkle Tots. It is with great sadness that we announce that this program which has been an identifiable program in the local community will not resume in 2026. Suzanne has accepted an offer to assist at another facility so it is good to see that her skills will not be lost.
This year we purchased a new self-propelled mulching lawn mower. This has cut our lawn-mowing commitment in half.
We thank Jill Straker, Bernie Bright, Allan and Judy Stack, Alistair McKerchar as well as the Aikido boys who have managed the lawns and gardens during the year. The gardens and the grounds are a testament to our gardener’s skill and hard work. Thank you for your ongoing attention.
Liturgy
This year the vestry decided to “bite the bullet” and commit to the installation of a new sound and AV system. This required us to appoint 4 AV technicians to operate the system during services. Alistair McKerchar, Alastair Wood, Ray Cassim and Mike Willers kindly accepted this challenge and now manage the sound and AV responsibilities during services. With Janet relocating, we have lost our amin organist. The Organ has been adjusted so that we can record the music onto our system. We can now survive without an organist from time to time. We have the facility to share the screen information into a monitor in the Centennial Centre and this will be completed during the winter months.
I have attempted to make sure that we identify the change in our liturgical seasons with undated liturgies. Thanks for adapting to these changes so willingly as we seek to find Christ in the midst of our busy lives.
The weekly service sheet is still produced and provides notices and information about the parish life.
I thank the Liturgists, service leaders and assistants for their important responsibilities in leading our services.
I also thank the morning tea people for their provision each week. I am often surprised at how well presented and professional the morning teas are.
We embarked on a successful Sunday School Program. This will continue in 2025 on the last Sunday of the month. Thanks to those who have volunteered to lead this program.
Jill Straker led the Children’s Christmas service and pageant. This was a great success, and we thank her for organising this for a second year. Jill wrote and produced the service which was well attended and appreciated by those who attended.
Liz Chapman continues to look after the roster responsibilities. This is an onerous task but one Liz handles in her typically efficient way. We owe her a great thanks for her dedication and assistance.
With Janets departure, Sheelagh Wood has agreed take on the lead musicians’ role. Music enhances our liturgy and I thank all of the musicians for sharing their skills with us.
Pauline Smith has been the Parish Recorder for several years. We thank Pauline for her work and commitment.
Parish Review
In November we underwent a parish review. Thanks to everyone who assisted in this. I was somewhat frustrated with the outcome as I’m not sure that the team who ran the review were aufait with what is happening here. Clearly the team had not prepared for the review, and they did not appreciate or understand the mechanics of strategic planning. Many of the suggestions and comments they made were presented before them in our Strategic Plan. This will be addressed in the coming months as the process continues.
Facilities
The vestry have begun looking at ways that we can maximize our facilities. We have engaged an architect to give us a hand with some ideas. I hope that we will have some solid ideas and options to present to you as the year continues. This will address offices, toilets, disable person’s access and outstanding building compliance.
Ross Anderson has agreed to continue looking after the financial arrangements with our rental properties. This is great news and we thank Ross for his willingness to continue from Queenstown. Mike Willers has agreed to manage the more day to day matters dealing tenants and maintenance. Ross will continue to report to the Vestry monthly.
Almsgiving
The parish income is derived from hall hire, rental income from our properties, interest from our invested funds and almsgiving (collection). The most efficient way of supporting the parish is through a monthly direct bank to bank transfer. The AGM gives us an opportunity to review our giving and to adjust it in line with the CPI index. Please liaise with Allan Stack if you need any advice or information to either adjust or open a new authority. All donations to the parish are tax deductible and with a direct credit facility, every donation you make can be receipted.
Finally
Thank you for your undivided support of me as your vicar and for your continual prayers. My mother had a stroke just after Christmas and subsequently died in the early new year. She had been a constant supporter of the parish and attended many of our social functions. I know many of us will miss her. Thanks for your support as the family crossed this unfamiliar road.
I would once again (as I did have done each year) challenge everyone to introduce just one new parishioner to the parish in the coming year. This would double our parish roll!
Please take time to discuss your ideas and any initiatives with me. (Be careful though as my response is to empower those with good ideas to see them through!) This is your parish over which I have been appointed top provide leadership and direction. I welcome your input as to how we can make this parish great.
Thanks for your support of the parish and the community. We look forward to a good and exciting year.
Work of the Vicar in 2025
Worship Services
Number of services 62
Average Attendance 31
Weekly Newsletter 52
Weekday services
Number during the year 10
Average Attendance 7
Other Services
Baptism 5
Weddings 4
Funerals 7
Church Programs
Advent Studies 1
Average attendance 9
Lent Studies 1
Average attendance 6
Other Parish Activities (Attendees)
Children’s programs 6
AAW 12
Mahjong 9
Spinning Group 8
Swim Group 2
Theatre group 11
Smiling Cyclists (P/A) 335
Vicar’s work
Number of services 76/80
Parishioner visits 146
Hospital visits 15
Wardens Meetings attended 4/4
Vestry Meetings attended 6/6
Theatre group attended 3/5
Christmas Tree planting, selling and maintenance 4/4
Café Crawls attended 40/44
Community Morning Teas attended 18/44
Articles for local publications 7/7
Parish Working bees attended 4/4
Other Community organisations attended 26
Km travelled on pastoral work 4267
Liturgist meetings 3/3
Smiling Cyclists 35/41
Pub night 19/47
Synod 3/3
Clergy Conference 3
Archdeaconry meetings 6/10
The Reverend Fr Mark Sullivan
Vicar
Wardens Report
Wardens’ report, 2025
We are pleased to report another year of progress in the Parish. The various activities promoted by the Vicar (e.g. bike rides, coffee morning, study groups, Thursday evening at the Valley Inn, card evenings, Sunday dessert evenings) as well as other ongoing activities, have promoted a sense of community amongst the parishioners and the wider community. It has been good to welcome some new parishioners during the year. Sunday morning service attendances averaged 31 over the year, a slight increase over the preceding year. Our visibility in the community has been increased by posts on Facebook by Megan and the new brochures available for visitors. Two house groups have formed during the year and the parish has also been divided geographically into several pastoral care groups.
During the year the parish roll was updated as was the Terrier (an asset register). A lawn-mowing roster was introduced and a new lawn mower purchased.
The Diocese required the four Licensed Lay Readers and the Vicar to attend a Diocesan Day Workshop entitled “Safe Boundaries in Ministry”. This explored what is required of office bearers in the church regarding relationships with others, both professional and personal. Appropriate standards of behaviour and awareness of others were reviewed.
The Wardens attended an inaugural meeting held be the Wardens of Opawa Church for all Wardens in the Diocese. This was the first time Wardens from different parishes had the opportunity to meet socially and enjoy supper together.
Maintenance of parish building and grounds was a focus during the year. Ross Anderson presented a paper to Vestry suggesting that the parish work out a ten-year plan for maintenance. To this end a spreadsheet was submitted to Vestry at our last meeting and was accepted. (This spreadsheet is included in the AGM report.)
Ross and Janet are relocating to Queenstown and Ross has generously agreed to continue managing the finances of our rental properties. Mike Willers has agreed to take on the day-to-day duties of daily management. Thanks to Ross and Mike for your help.
We wish Janet and Ross well in their move to Queenstown and look forward to catching on their visits to Christchurch.
There has been a considerable technology upgrade, and the new sound system is a product of this. Our thanks go to Ross for facilitating the purchase and installation of this equipment. A team of four people has been trained to operate it, and the result has been very much appreciated. There is still scope for live streaming to be added.
Christmas tree sales at the end of the year again provided a short-term boost to income thanks to Judy & Allan Stack.
Vestry has accepted a Memorial Garden policy. The purpose of this policy is to manage the area designated as the Memorial Garden within the grounds the church of St Mary in the Heathcote Valley. (This is included in the Annual Report.)
Unfortunately, the Vicar’s Warden (Janet Christie-Anderson) will be standing down with effect from the Annual General Meeting. Although only serving one year, her work on Vestry over several years and her contribution to the parish from her music ministry and hospitality over many years has been considerable. She will be missed!!
Finally, as Wardens, we need to address the difficult but necessary matter of parish income. When one is added to the parish roll, one literally becomes an “owner” of the parish. At Heathcote and Mt Pleasant, we have adopted the position that as an “owner” a parishioner has full access to the property and services the parish provides, free of charge. This comes from the expectation that once added to the role, one will make a regular contribution (as an owner) to the regular operation of the parish. We invite everyone to join our direct credit scheme and make a monthly donation to the ongoing work amongst us. Church donations are tax-deductible and each year, your donations calculated and a receipt issued for tax purposes.
The only people who are aware of your generosity is the treasurer (Allan Stack) and the parish recorder (Pauline Smith).
If you are a new parishioner and wish to join the scheme, please liaise with Allan Stack who will provide the appropriate information.
Some are still part of the old “envelope” system. Due to the bank’s reluctance to support cash, we encourage you to change to the direct debit scheme.
Vanda McKerchar (People’s Warden)
Janet Christie-Anderson (Vicar’s Warden)
Memorial Garden Policy
The Anglican Parish of Heathcote – Mt Pleasant
Purpose
The purpose of this policy is to manage the area designated as the Memorial Garden within the grounds of St Mary’s Church in Heathcote Valley.
Governance
The administration and management of the Memorial Garden is the responsibility of the Vestry.
The area defined as the Memorial Garden may change over time according to demand for memorial plots. Decisions regarding the boundaries and layout of the garden will be made by the Vestry of the day.
Nature of the Memorial Garden
The Memorial Garden is not a cemetery. Cremated ashes may be interred, and a plaque, with or without a concrete plinth may be placed adjacent to the ashes. Ashes are not required for a memorial plaque to be placed, provided the Vestry’s criteria are met.
Criteria for Interring Ashes or Placing a Plaque
Effective January 2026, all ashes and/or plaques placed in memory of a person must meet the following criteria:
1. Permission
Written permission to inter ashes or place a plaque must be obtained from the Vestry. It is expected that the Vicar will be asked to conduct a short commemoration when the ashes or plaque are placed.
2. Parish Connection
The person must have been a parishioner and registered on the Parish Roll within the last 25 years.
3. Plaque Specifications
The plaque must be no more than 230mm long and 120mm high, and must be professionally crafted.
4. Plinth Specifications
The plinth must be 320mm long, 260mm wide, and no more than 120mm high.
5. Plantings
Any plant (e.g., a memorial rose) to be placed beside a plaque requires Vestry approval and must not exceed 80 cm in height or breadth.
6. Adornments
As the area is a living garden, artificial flowers and other adornments including windmills, photos, toys, and similar items are prohibited and will be removed and disposed of.
8 Pet Ashes
The memorial garden is provided for human remains only.
9 Application fee
A fee of $350 (subject to annual review) is required when a request to use the garden is made.
There is no charge for parishioners (as per clause 2) however a donation would be welcomed.
10 Limitation
The Parish provides the plot only
11 Tenure
A memorial plot is occupied for a period of 25 years at which time ownership is returned to the parish and the plaque may be removed. If the family remain on the roll (as per clause 2) continual occupation will be retained. The plot can be purchased for a further 25 years. Record of the deceased placement will be maintained.
Future Development
Depending on demand for space, a columbarium wall may be erected in the future.
Vestry Authority
The Vestry reserves the right to move plaques within the garden or relocate them to a columbarium wall if required.
Maintenance Plan
Church and Parish Centre Maintenance Plan
2025 2026 2027-2030 2027-2035
New sound system
Repair Hall Door Church grounds levels and drainage Repair and paint church exterior
Owner Ross Anderson/Allan Stack Owner Owner Owner
Cost $23909.72 Budget $200 (From Houses/donation) Budget Budget
Completed December 2025 Completion due April 2026 Completion due Completion due
Update lawn mower Video streaming Provide Vicars Office Repair and seal church roof
Owner Allan Stack Owner Owner Owner
Cost $1370 (Donated) Est. Cost $10,500 +GST Budget Budget
Completed 2025 Completion due Completion due Completion due
Repair/redesign House showers Centennial Hall exterior paint Renovate Hall interior
Owner Ross Anderson Owner Owner Owner
Cost $4864.21 (from Houses) Budget Budget Budget
Completed 2025 Completion due Completion due Completion due
Church Alarm system Purchase Vicarage
Owner Allan Stack Owner Owner Owner
Cost $1322.50 (donated) Budget Budget Budget
Completed 2025 Completion due Completion due Completion due
Repair church Crosses
Owner Ross Anderson
Budget $200 (From Houses/donation)
Completion due April 2026
AAW Report
Heathcote-Mt Pleasant Association of Anglican Women
Our AAW Group monthly gatherings for 2025 provided interest, variety and continued good fellowship. Most members attend worship elsewhere which affects attendance at the February AAW Sunday Service. Rev Mark Sullivan very is supportive of AAW.
FEB: Three short talks by Ruth Perkins, collection of her Crosses. Moya Caird, two pieces of her Scrimshaw. Pat Owen 2010/11 earthquakes.
MAR: Dr Alistair McKerchar (NIWA). Climate temperature changes in NZ. New Zealand's climate is warming, with temperatures rising and extreme weather events becoming more frequent, impacting various aspects of the environment and society, including glaciers, coastal areas, and ecosystems.
APR: Sue Stewart – Hikoi of Hope 1998 & Chris Stewart – wool classing in Kazakhstan.
MAY: Lynne Cameron – 30+ years at Ballantynes.
JUNE: Dr Ali Begg – Sub-Antarctic Islands, from Heritage Adventurer ship. (will repeat 2026).
JULY: Columbus Cafe, Mitre 10, Ferrymead – LUNCH.
AUG: Jane Mahoney – late architect, Maurice Mahoney rebuilding his home after 2011 earthquake and late Sir Miles Warren – Christchurch Town Hall film, a little on the making of Maurice and I.
SEP: Deluxe Cinema, the Tannery – Downton Abbey: The Grand Finale with a/tea at Penny Black Cafe.
OCT: Fund Raiser – Fiji Clean-up-kits $480 was raised. Talked about continuing for next year – each member was invited to speak. Unanimous - to continue.
NOV: AGM – leader and committee to continue.
The Diocesan AAW Overseas & Outreach and Social Concerns worked hard to organise good speakers for two events at Avonside and St Peters. Pat attended both and Ruth, Chris and Moya, one. Dio AAW Festival was attended by Pat.
I was very impressed with response at October meeting, to hear members’ views on where they wanted to see AAW in 2026 and why each wants to be a member. It encouraged me – and if we can work together to encourage new members that’s fine, but to be willing to take part in meetings ourselves is to me most important. Thank you, Committee, especially Suzanne Stewart (Miss Music), always obliging, together with Sue Geddes, Treasurer, Rima Collins, Ruth and Moya. To others who have stepped up without being asked. Leader has asked Jo Wells to phone most of the members in 2026 about meetings etc. – this is really appreciated.
With each gathering we have a short Service, bring food for Aranui Food Bank, put coins in for Fellowship of the Least Coin. The most important spiritual presence in our gatherings is our Lord – it is to Him we give our thanks as we journey on.
Pat Owen
AAW President
Nomination forms
AGM Parochial Leadership Nomination Form
I propose ________________________________
For the position of:
Vestry representative
People’s Warden
Signed Proposer ____________________
Seconder ____________________
Candidate ____________________
AGM Parochial Leadership Nomination Form
I propose ________________________________
For the position of:
Vestry representative
People’s Warden
Signed Proposer ____________________
Seconder ____________________
Candidate __________________
Anglican Parish of Heathcote Mt Pleasant
Minutes of the Vestry Meeting on Tuesday 18 February 2025 held in the
Centennial Hall, CSM, Heathcote at 7 pm
Present: Revd Mark Sullivan (chair), Allan Stack, Janet Christie-Anderson, Alistair McKerchar, Vanda McKerchar, Will Parker, Viki Brinkman, Chris Stewart.
1: The chairman welcomed those present
2: The meeting opened with a prayer.
3: Apologies
Hayley Wylie.
4: Agenda items without notice
None.
5: Correspondence
• Request from Diocese for parish statistics for 2024
6: Where to from here: property purchase (Janet Christie-Anderson)
• After the settlement from the Mt Pleasant property sales (CoA & the Vicarage), the parish has about $1.87M.
• The Finance Subcommittee needs to meet with the Diocesan Property Manager to clarify options for investment.
• The present feeling is that investment in modern (low maintenance) property is a better long-term investment than managed funds.
• Property investment was foreshadowed in the Parish Mission Action Plan.
• The Parish is registered as an “interested party” in the soon-to-be-complete residential properties adjacent to the Ferrymead Bridge.
7: Date for Annual General Meeting
Date is confirmed for Sunday 23 March.
8: Vicar’s report
• A Thanksgiving Service will be held on Sunday 17 August.
• The Lyttelton and Woolston parishes are being invited to the Ash Wednesday Service on Wednesday 5 March.
• Vanda has stepped aside from facilitating of the Liturgy Committee: Mark to facilitate in future.
• Christmas services went very satisfactorily.
• The Day of Prayer for peace in the world was a successful parish initiative.
9: Wardens’ report
• Lawn mowing roster needs volunteers. (Vicar, A. Stack, W. Parker C. Stewart & A. McKerchar all available for this.) Mower needs servicing. Consideration being given to purchasing a “ride-on” mower.
• Clearing and levelling is intended for the abandoned community garden area. At the same time, some screed soil (about 4 m3) could be imported to build up the lawns adjacent to the concrete path into the church.
• Judy. Stack is interested in making a record of recent changes in the parish. Some interesting old photos are available in the diocesan archives.
• The Vicar’s Warden attended an on-line workshop on Health and Safety and Privacy issues for parishes.
• Allan Stack is to refresh Parish H&S role (currently with P. Owen).
• The issue of privacy and the parish roll is somewhat complex: J. Stack & C. Stewart are currently updating the parish roll. The accounting package Zero is an easy way to manage email addresses.
• Updating of parish nominators needs consideration: they are normally appointed at AGMs.
10: Minutes of previous meeting, 26 November
Moved: that the minutes of the Vestry meeting on 26 November 2024 are a true and correct record. Agreed
11: Matters arising
There were no matters arising.
12: Treasurer
The Treasurer (A. Stack) estimated that following the sales of the Mt Pleasant properties, annual expenses for the parish have been reduced by about $40k to $50K. He was hopeful that future expenses will be about $12k per month.
13: Date for next meetings
• Annual General Meeting: Sunday, 23 March.
• Next Vestry meeting to be on 20 May at 7 pm. Vicar providing a meal beforehand.
13: Closure
Meeting closed with the grace at 8.10 pm.
Anglican Parish of Heathcote Mt Pleasant
Minutes of the Vestry Meeting on Tuesday 26 November 2024 held in the
Centennial Hall, CSM, Heathcote at 7 pm
Present: Revd Mark Sullivan (chair), Allan Stack, Janet Christie-Anderson, Alistair McKerchar, Vanda McKerchar, Will Parker, Viki Brinkman, Chris Stewart.
1 & 2 : The chair welcomed those present and the meeting opened with a prayer.
3: Apologies
Hayley Wylie.
4: Agenda items without notice
Vanda spoke about the importance of the Vestry considering the spiritual dimensions of the parish life, rather than it being just a business meeting. She referred to the Liturgists work and the Day of Prayer planned for November 28 to promote world peace.
5: Correspondence
• No inwards correspondence
• Drainage from showers in the rental units is a continuing issue with the builder. The Vicar proposed to write a letter seeking mediation.
6: Vicar’s report
• Wireless internet is now installed in the church.
• Live streaming of services is being considered: this will need two cameras and a new computer, an estimated cost being about $3000.
• Advent studies commence on 28 November. The first will be led by the Vicar, with Liturgists leading subsequently.
• The parish carol service will be on Sunday 8 December: Mr Edwin Boyce (retiring Diocesan Registrar), the Local MP and Christchurch City Councillor are being invited to take readings.
• There will be a baptism on Sunday 15 December, followed by a parish picnic at the Vicar’s home at Swannanoa.
• The Christmas Eve service will be on Tuesday 24 December at 10.30 pm and the Christmas Day service will be at 9 am on Wednesday 25 December.
Moved: that we agree in principle to install an IT system within the church and ask Ross Anderson to prepare a quote.
Carried.
7: Wardens’ report
• Christmas tree sales will be on Saturday 7 December from 7.30 am.
• A plan was outlined for placing the Laidlaws’ seat in the Memorial Garden.
8: Future directions
• A Vestry Dinner to celebrate the disposal of the CoA is proposed to be at the Ferrymead CBK at 7.30 pm on Thursday 12 December. Drinks beforehand at Janet’s home from 6 pm.
• Pews remaining at CoA: a negotiated offer for the remaining pews at CoA of $2400 has been agreed to.
• One of the nearly-complete housing units adjacent to the Ferrymead Bridge may be worth considering as an investment property.
9: Minutes of previous meeting, 19 October
Moved: that the minutes of the Vestry meeting on 22 October 2024 are a true and correct record. Agreed
10: Matters arising
There were no matters arising.
11: Treasurer
• As property manager, Ross Anderson is now handling payments of rates.
• The Treasurer explained about the issue of a BWOF for the disused CoA, and the involvement of Wormald in routine alarm testing.
Moved: that accounts be received, approved and passed for payment.
Carried
12: Date for next meeting
Next meeting to be on 18 February 2025. .Viki Brinkman providing a meal beforehand.
13: Closure
Meeting closed with the grace at 8.10 pm.
Minutes of the meeting of the Vestry 22 October held in the Centennial Centre at 6pm
The Vicar thanked Chris and Sue for the gluten free fish pie dinner. It was much appreciated and enjoyed by all. The meeting opened with grace.
1 Present:
Vicar, Janet Christie-Anderson, Chris Stewart, Viki Brinkman
2 Apologies:
Allan Stack Vanda McKerchar, Will Parker, Alistair McKerchar, Hayley Wylie
Apologies received: Carried
3 Outstanding work
Internet in the Parish Centre to be completed by 1 November
Carried
4 Committee to investigate the purchase of further property and completion of maintenance.
The Vicar asked Janet to head this committee as a follow-on from her work with the sale of the Mt Pleasant property. Work to be completed
• Live stream capability by 18 December for Christmas services
• Alterations to provide an office
• Painting of Centennial Centre
• Change of use for CoA to be actioned as soon as possible
Janet suggested that Will Parker be invited to join this group. Members are Janet Christie Anderson (Chair) Vicar, Treasurer and Will Parker
Carried
5 Rent Review
The property manager has researched rents in the area and recommends that rents do not be increased for the coming 12 months from date of his email (circulated)
Carried
6 Insurances
Currently the vestry is paying for insurances for the rental properties. This has been allowed for by the Property Manager. CPT have been contacted to confirm the total amount paid since purchase of the said dwellings. A monthly transfer of $467.75 to the parish accounts will be made to cover this monthly expense.
Carried
7 Christmas functions
• Vestry dinner to be held at a local restaurant on 12 December at 7pm. Venue to be confirmed
• Parish picnic to be held at the Vicar’s place 15 December after worship
Carried
8 Minutes of the previous meeting (circulated)
True and Correct record. Carried
9 Matters arising from the minutes
• Agenda to be sent out 5 days before a meeting
• Apologies to be made 5 days before a meeting
• FINCOM meeting to be held with 7 days of the vestry meeting
Carried
10 Monthly Accounts
Accounts passed for payment
Monthly accounts received
Carried
11 Meeting closed at 6:45pm. Next meeting on 19 November in the Centennial Centre. Apologies by 14 December. Dinner to be provided by Vanda and Alistair. (Vicar to confirm with them as they are absent.)
Anglican Parish of Heathcote Mt Pleasant
Minutes of the Vestry Meeting on Tuesday 17 September 2024 held in the
Centennial Hall, CSM, Heathcote at 7 pm
Present: Revd Mark Sullivan (chair), Allan Stack, Janet Christie-Anderson, Alistair McKerchar, Vanda McKerchar, Will Parker, Viki Brinkman, Chris Stewart.
1 & 2 : The chairman welcomed those present and the meeting opened with a prayer.
3: Apologies
Hayley Wylie.
4: Agenda items without notice
None
5: Minutes of previous meeting, 20 August
Moved: that the minutes of the Vestry meeting on 20 August 2024 are a true and correct record. Agreed
6: Matters arising
• Care needed with pulpit steps.
• Memorial garden has been set out and planted.
• Decided to hold a brief service with hymn and prayer at the Ferrymead Park opening on 29 September at 12.30 pm. This will follow the regular 10 am service at the CSM.
• Banners for the church with liturgical colours are being negotiated with assistance from the AAW.
7: Correspondence
• No inwards correspondence
• Outwards: a letter from the Vicar to the AAW asking that they consider taking on the preparation of banners as a project.
8: Treasurer
• In future, expenses for the previous month will be tabled for approval.
• Invoices from Wormald for inspections at CoA have been received, but in fact inspections haven’t been done because there isn’t a key in the locked box. The invoices are being contested.
9: Vicar’s report
• Janet Christie-Anderson is taking over as Vicar’s Warden while Alistair is away. Janet will become the Vicar’s Warden following the next AGMfrom the next parish AGM in April or March 2025.
• It is planned to hold future AGMs in November or December, to better align with the financial year which is from January to December. This will be taken to the 2025 AGM
• The Vicar reported visiting the Laidlaws.
10: Liturgist’s meeting on 16 Sept (Vanda McKerchar)
• The organ speakers are hard to hear at the rear of the church. Janet to investigate possible improvements.
• The liturgists have gained experience while the Vicar has been on partial duties. Licensing is planned.
• A better computer is needed for the screen display in the church.
• Christmas services were considered: a children’s service on the Sunday before Christmas (22 Dec) is proposed. Christmas Eve service (24 Dec) at 10.30 pm; Christmas Day (25 Dec) morning service at 9 am.
11: Wardens’ report
Browne Seat & plaque to be relocated from CoA to St Mary’s before the next vestry meeting.
12: Sale of Mt Pleasant properties
The Vicarage is to be signed over to the purchaser on 20 September: Janet reported on a property inspection with the agent and the purchaser before signoff. The CoA changes ownership on 12 December.
13: Next meeting:
Next meeting will be on Tuesday 22 October at 7 pm. Chris Stewart offered to prepare a meal beforehand.
14: Closure
Meeting closed 7.35 pm.